What are the key dates stallholders need to know?
Applications close 31st March.
Successful and unsuccessful applicants will be notified in early April.
Payment is due by 30th April.
Have you received my application?
If you see the confirmation message shown below, your form has been submitted successfully and we have received your application. We will be in touch after the application deadline on 31 March.
Has my application been successful?
All stallholders will be contacted after the application deadline on 31st March, whether their application has been successful or not.
We aim to notify applicants during the first week of April 2026. As the show is organised by volunteers, this may take a little longer. Thank you for your patience. We will be in touch.
What if I have not been successful?
We receive more applications than we have available spaces, so unfortunately we are unable to accept all applicants.
Applications may be unsuccessful if we receive a high number of applications in a particular sector, or if a stall does not meet our requirements regarding what may and may not be sold.
If your application is not successful, we encourage you to apply again next year. We aim to give all eligible stallholders an opportunity over time.
How should payment be made?
If your application is successful, payment must be made by bank transfer.
The account details and payment deadline will be included in your application success email.
Please do not send payment unless you have received a successful application email.
Have you received my payment?
We do not have access to online banking, so we are unable to check payments until our monthly bank statement is received by post.
Stallholders should keep a record of their payment. Unfortunately, we are not able to confirm receipt of individual payments.
We will contact stallholders who have not made payment after the payment deadline (30 April). If you do not respond to our payment reminder, your stall space will be offered to someone on our waiting list.
Will a table be provided?
Tables are not provided as standard at the 2026 show.
If you require a table, you must request one in the relevant section of the application form. Tables cost £10 each.
Is there a discounted rate for charities?
Charity stalls cost £20. Non-charity stalls cost £30.
The £10 table fee still applies. You must be a registered charity to be eligible for the reduced stall fee.
What size is the stall space?
Each stallholder will be allocated a 3m × 3m space.
What are the parking arrangements?
You will be allowed to drive onto the field during set-up and pack-down only.
Stallholder vehicles are not permitted to remain on either field during the event.
We will arrange stallholder parking, which may be up to a 20-minute walk from the venue. A free shuttle bus will operate between the car park and the showground, running during set-up and again at event close.
Blue Badge parking will be available in the car park next to the field on Bramble Way.
Full parking details will be included in the stallholder pack closer to the event.
How many vehicles am I allowed to bring on site?
Each stall is permitted one vehicle for set-up and pack-down only.
All vehicles must be moved off site during the event, in line with the parking arrangements above.
Additional vehicles, late arrivals, or exceptions cannot be accommodated.
Is there a limit on the size of vehicle I can bring?
Yes. The vehicle must be no bigger than a standard car. Vans, trucks, trailers etc. are not permitted without prior permission and may be subject to an additional fee for ground protection mats. Please contact us to discuss.
How many entry passes are included with each stall booking?
Each stall will receive a maximum of two stallholder passes.
Any additional helpers will need to pay the standard entry fee on the gate.
What time can I arrive to set up?
Set-up is from 10:00am to 11:30am.
All vehicles must be off the field by 11:45am.
What time does the show open and close?
The show opens at 12:00pm.
The event runs until 9:00pm, however the market section closes at 5:00pm.
Pack-down will take place after the market closes at 5:00pm, once the public has left the field.
If the event needs to close early (for example, due to weather), this will be communicated on the day and arrangements adjusted accordingly.
Can I leave early?
For safety reasons, stallholders are not permitted to leave early, as vehicles cannot be moving on the field while the public are present.
If the event closes early (for example, due to weather), this restriction will be reviewed and communicated at the time.
Is electricity available?
Electricity is not available with a standard stall.
Food and drink vendors requiring power must apply via the separate food vendor application form and will be subject to a different fee structure.
Do I need to bring my own gazebo?
Yes. This is an outdoor event.
We strongly recommend bringing your own event-grade gazebo to protect against the weather.
Gazebos must be securely weighted or pegged.
What happens if the weather is bad?
The show will go ahead in typical wet weather.
In the event of severe weather (such as high winds, storms or torrential rain), we will communicate the plan on the day to ensure everyone can leave the field safely.
Can I sell food or drink?
Food and drink vendors must apply using the separate food vendor application form.
Can I sell alcohol?
No. We have a licensed bar at the event and cannot accept additional alcohol sellers.
Are there any items I’m not allowed to sell?
The following items are not permitted:
- Hot food
- Electrical items
- Animals
- AI-generated artwork
- Offensive content
- Raffles
We also do not accept stalls selling imported mass-produced items that are presented as handmade.
The stallholder manager’s decision on suitability is final.
Are refunds available if I cancel?
Cancellations can be made up to 30th April.
Cancellations after this date, or failure to attend on the day, will not be refunded.
What happens if the show is cancelled?
In the rare event that the show is cancelled, all stallholders will be informed by email and refunds will be issued.
Will there be toilet facilities for stallholders?
Yes. Portaloo toilets will be available on the field for both the public and stallholders.
Will there be a disabled toilet?
Yes. A disabled-access portaloo will be available on site.
Is there somewhere to get food and drink?
Yes. There will be multiple food vendors, a bar, and a tea and cake stand run by a local school PTA to raise funds for their school.
Is there overnight security?
We cannot offer any overnight security for stallholders. Your stall must be set up and packed down on the day of the event.
Do I need public liability insurance?
Yes. All stallholders must have valid and appropriate public liability insurance.
Will I receive a stallholder pack?
Yes. All stallholders will receive an information pack by email ahead of the event.
Who do I contact on the day if there’s a problem?
On arrival, you will be shown to your stall by the Stallholder Manager. This is your main point of contact on the day.
There will also be stewards on the field who may be able to help with general queries.
How busy is the show usually?
We typically expect 2,000 to 4,000 visitors, depending on the weather.
Will the show be promoted?
Yes. The show will be promoted via Facebook and Instagram, printed materials, and signage around the village.